Summary: Recruitment of Service Providers (SPs) for Household Registration (HHR), ITN Distribution, Reverse Logistics and Campaign Waste Management during the...

Job Details

  • Deadline: August 31, 2026
  • Company: Liberia HR
  • Location: Monrovia
  • Employment Type: Bid / ToR/RFQ/RFP/EOI
  • Salary: negotiable

Job Description

Location

Monrovia

Salary

negotiable

Job type

Bid / ToR/RFQ/RFP/EOI

Posted

4 hours ago

Category

Deadline

August 31, 2026

REQUEST FOR PROPOSAL (RFP)

RFP No.: 2016687

Recruitment of Service Providers (SPs) for Household Registration (HHR), ITN Distribution, Reverse Logistics and Campaign Waste Management during the 2026 Liberia ITN Mass Campaign

Dear Sir/Madam

Catholic Relief Services (CRS), in partnership with the Ministry of Health (MoH) through the National Malaria Control Program (NMCP), is supporting the implementation of the 2026 nationwide Insecticide-Treated Nets (ITN) Mass Campaign in Liberia.

The campaign will use a hybrid implementation model consisting of single-phase household registration and ITN distribution in urban districts, and double-phase implementation in rural districts comprising household registration followed by ITN distribution through fixed, mobile and outreach distribution sites.

CRS hereby invites qualified and experienced organizations, firms and service providers to submit quotations for the provision of operational services related to household registration, ITN distribution, personnel recruitment and supervision, digital data collection, ITN accountability and reconciliation, reverse logistics of leftover ITNs, campaign waste collection and management, monitoring, reporting and quality assurance.

The selected Service Provider(s) will be responsible for establishing and managing field teams, supervisors, coordinators and associated operational structures across assigned geographic locations while ensuring compliance with campaign standard operating procedures, approved implementation schedules, data collection requirements and reporting obligations.

Interested bidders are encouraged to review this RFP carefully and submit complete proposals in accordance with the instructions provided herein. CRS reserves the right to reject any or all submissions and is not obligated to award a contract solely on the basis of the lowest price.

We thank you for your interest and look forward to receiving your proposal.

Sincerely

Procurement Committee

Catholic Relief Services (CRS) Liberia

Recruitment of Service Providers (SPs) for HHR, ITN Distribution, Reverse Logistics and Campaign Waste Management

Field

Details

Procuring Entity

Catholic Relief Services, Liberia Program

RFP Number

[To be Assigned]

Selection Method

Quality and Cost Based Selection (QCBS): Technical 70 points and Financial 30 points

Submission Deadline

August 31, 2026, 3:00 PM GMT

Bid Opening

September 1, 2026,10:00 PM GMT

at CRS Office 16th Street, Gardner Avenue, Seaside, C-140 Building, Sinkor Monrovia, Liberia, and online through a Teams meeting link to be shared.

Email 1 Subject

RFP

2016687

  • Administrative and Technical Proposal – [Company Name] – [Lot Number]

Email 2 Subject

RFP2016687

  • Financial Quotation – [Company Name] – [Lot Number]

Bid Validity

90 calendar days from bid submission deadline

Currency

United States Dollars (USD)

Financial Submission

Separate financial proposal with no pricing information included in the administrative or technical submission

  • Introduction

Catholic Relief Services (CRS) Liberia, in collaboration with the Ministry of Health (MoH) through the National Malaria Control Program (NMCP), is supporting the 2026 nationwide digitalized ITN Mass Distribution Campaign. The campaign will combine single-phase urban household registration and ITN distribution with double-phase rural household registration and ITN distribution.

The objective of this RFP is to recruit qualified Service Providers (SPs) to implement assigned household registration, ITN distribution, reverse logistics, campaign waste management, reporting, data quality and quality assurance activities in accordance with the Scope of Work, the implementation matrix and campaign timelines.

II. Scope of Services

2.1 Single-Phase Urban Districts: Montserrado and Margibi

  • Conduct simultaneous household registration and household-level ITN distribution in assigned urban districts.
  • Register households using the campaign-approved digital platform.
  • Distribute ITNs based on the approved allocation matrix.
  • Use the Bring Your Own Device (BYOD) strategy for digital data entry in urban districts.
  • Provide social behavior change messages during household visits.
  • Mark households consistently using campaign markings such as NET RS, NET NR and NET RF.
  • Report daily progress to supervisors and County Coordination Committees.
  • Ensure accountability for ITNs issued and distributed.

2.2 Double-Phase Rural Districts

  • Phase one: conduct household registration, collect household data and issue token cards.
  • Phase two: implement ITN distribution at fixed, mobile and outreach sites.
  • Allocate ITNs strictly in accordance with the approved distribution matrix.
  • Ensure distribution points are accessible, including mobile or outreach sites for communities located more than one hour from fixed distribution points.
  • Form and manage distribution teams for both fixed sites and outreach locations.
  • Verify token cards before ITN issuance and scan ITN barcodes for accountability.
  • Submit daily and weekly reports to the Campaign Management Team and County Coordination Committees.

2.3 Digital Requirements

  • Use the campaign-approved digital platform for household registration and ITN distribution.
  • Sync data in real time where internet is available and ensure offline storage and later synchronization where connectivity is limited.
  • Ensure accuracy of household data including names, sex, date of birth and mobile number where applicable.
  • Maintain confidentiality and security of household data collected.
  • Report data discrepancies immediately to supervisors.
  • Use campaign-provided devices in rural districts and BYOD devices in urban districts, where applicable.
  • Sign campaign consent forms for BYOD use and train personnel on the campaign digital tool.

2.4 Logistics, Leftover ITNs and Waste Management

  • Receive ITNs at pre-positioning sites and distribution points as applicable.
  • Verify ITN deliveries from third-party logistics providers and sign waybills.
  • Use campaign-approved paper-based and digital stock management tools.
  • Maintain custody and safeguard ITNs until completion of distribution.
  • Manage secure collection and return of leftover ITNs according to the approved return matrix.
  • Collect, stack, record and store empty ITN bale bags and straps for accountability.
  • Submit waste management, inventory and final summary reports to CRS, CMT and CCC as required.

III. Campaign Implementation Windows

Campaign Phase

Location / Activity

Mandatory Window / Requirement

Single Phase

Urban HHR and ITN distribution in Montserrado and Margibi; reverse logistics and campaign waste management

Start: 16 November 2026. HHR and ITN distribution must end no later than 27 November 2026.

Double Phase

Rural ITN distribution in Bong, Gbarpolu, Grand Bassa, Grand Cape Mount, Grand Gedeh, Grand Kru, Lofa, Margibi, Maryland, Montserrado, River Gee and Sinoe; reverse logistics and waste management

Start: 7 December 2026. ITN distribution must end no later than 18 December 2026.

IV. Proposed Lot Structure

The lot structure below is proposed for procurement planning and may be adjusted based on the final campaign allocation matrix and county/district implementation plan.

Lots

County

Communities

Population

Households

ITNs

Implementation Modality

1

Bong

1310

471921

112371

262200

Double-phase rural implementation

2

Gbarpolu

474

117613

27354

65348

3

Grand Bassa

2179

394034

93898

218948

4

Grand Cape Mount

467

152897

38291

84952

5

Grand Gedeh

407

191599

38308

106451

6

Grand Kru

210

103439

19516

57460

7

Lofa

842

448178

91452

248992

8

Margibi

457

465860

110916

258816

Single-phase HHR and ITN distribution

Margibi-Rural

645

91457

21776

50810

9

Maryland

233

185948

40420

103302

10

Montserrado – Urban

526

2187423

508708

1215228

Montserrado – Rural

772

275630

64101

153140

11

River Gee

223

102101

19642

56726

12

Sinoe

455

148536

29128

82520

Bidders may submit quotations for one lot, multiple lots or all lots based on their operational capacity. Each lot will be evaluated independently. CRS reserves the right to limit the number of lots awarded to a single bidder based on capacity, risk and implementation requirements.

  • Instructions to Bidders

5.1 Registration Requirement

IMPORTANT: ALL interested bidders MUST register their intent to participate by emailing

liberiarfq@crs.org

with the

Subject line

‘REGISTRATION — RFP N°2016687 — [Company Name]’

Provide: Company Name | Contact Person & Title | Email Address | Telephone Number

Registration deadline

August 28, 2026, 2:00 PM GMT

. Only registered bidders will be considered under this quotation. All registered bidders will receive the RFP, addenda, and clarification responses if any. Registration does not oblige you to submit a quotation.

5.2 Clarifications

Bidders requiring clarification must submit written questions to liberiarfq@crs.org by

August 25, 2026 3:00 PM GMT

. Responses will be shared with all registered bidders by

August 27, 2026, 2:00 PM GMT Latest

. No verbal clarifications are binding.

5.3 Submission Requirements

Submission

Content

Important Instruction

Send by email to

liberiaprocurement@crs.org

and drop a copy on a USB FLASH at crs office located at

16

th

Street, Gardner Avenue Seaside, C-140 Building – Sinkor, Monrovia, Liberia

Email 1 – Administrative and Technical Proposal

Administrative documents, eligibility forms, technical proposal, implementation matrix, staffing structure, quality assurance plan, data quality plan and supporting evidence

Do not include any price, rate or financial information in this email.

Email 2 – Financial Quotation

Completed financial quotation / BOQ for the lot(s) quoted

Financial submission must be submitted separately and must include all applicable cost lines.

VI. Administrative and Eligibility Requirements

Ref

Requirement

Document to Submit

Evaluation

A1

Business / Company Registration

Valid business registration certificate or equivalent

Pass / Fail

A2

Tax Compliance

Valid tax clearance certificate or equivalent

A3

Bid Submission Form

Completed, signed and stamped RFP submission form

A4

Conflict of Interest Declaration

Completed, signed and stamped declaration

A5

Registration of Interest

Evidence that the bidder registered before the deadline

A6

Written confirmation that the bid is valid for 90 calendar days from submission deadline

A7

Insurance and Indemnity Commitment

Signed declaration confirming ability to provide insurance or indemnity coverage equivalent to 20% of the value of ITNs assigned to the bidder

A8

Separate Technical and Financial Submission

Compliance with email and file submission requirements

VII. Technical Requirements and Evaluation

Bidders who pass administrative evaluation will be evaluated using a weighted technical scoring system. Maximum technical score: 70 points. Minimum technical passing score: 49 points. Only bidders reaching the minimum technical score will proceed to financial evaluation.

Evaluation Criteria

Points

TECHCR01

Relevant experience in large-scale public health campaigns, household registration, mass distribution, census, survey operations or similar field implementation

15

TECHCR02

Organizational structure and key personnel proposed for the assignment

TECHCR03

Implementation strategy, resource deployment matrix and productivity assumptions

TECHCR04

Implementation schedule and ability to meet mandatory campaign windows

TECHCR05

Quality assurance, operational oversight and reporting arrangements

TECHCR06

Digital capability, data quality controls, ITN accountability, reverse logistics and risk management

Total

Maximum Technical Score

70

7.1 Detailed Technical Scoring

Criteria

Scoring Basis

Score

TECHCR01 Relevant Experience

Three or more similar contracts completed within the last five years, supported by contracts/POs and completion certificates or reference letters

Two similar contracts completed

How to Apply

Apply by email: liberiarfq@crs.org

Application link: Apply for this job