Summary: Conducting an Endline Evaluation for the Healthy Living Through Integrated Nutrition Activities (HELINA) Project

Job Details

  • Deadline: August 26, 2026
  • Company: Catholic Relief Services (CRS) Liberia
  • Location: Monrovia
  • Employment Type: Bid / ToR/RFQ/RFP/EOI
  • Salary: negotiable

Job Description

Location

Monrovia

Salary

negotiable

Job type

Bid / ToR/RFQ/RFP/EOI

Posted

4 days ago

Category

Deadline

August 26, 2026

REQUEST FOR PROPOSAL (RFP)

RFP N° 2018934

RFQ Reference

2018934

Description

Conducting an Endline Evaluation for the Healthy Living Through Integrated Nutrition Activities (HELINA) Project

Issuing Organization

Catholic Relief Services (CRS) Liberia

Donor / Funding Source

Latter-day Saints Charities

Project / Grant

HELINA

POET Code

412381-101

Issue Date

August 12, 2026

Pre-Bid Meeting

N/A

Submission Deadline

August 26, 2026, at 4PM GMT

Email 1 — Administrative / Eligibility / MQR / Technical Proposal

liberiaprocurement@crs.org

Email 2 — Financial Proposal

Clarifications

liberiarfq@crs.org

Clarification Deadline

August 19, 2026 at 2:00 pm GMT

THIS RFP REQUIRES TWO THREE SEPARATE EMAILS.

Email 1 = Administrative, Eligibility, MQR & Technical Proposal. Email 2 = Financial Proposal. Each email must have the EXACT subject line format specified in Section 4.

MASTER ANNEX LIST

Annex

Title

Submitted By

Email

Annex 1

Bid Submission / Application Form

Bidder

Email 1

Annex 2

Declaration of Absence of Conflict of Interest

Annex 3

Administrative & Eligibility & MQR Compliance Checklist (Self-Audit)

Annex 4

Technical Evaluation Matrix (full document — see format guide section II. 9 and content in Annex 4)

Annex 5

Past Performance References (minimum 3)

Annex 6

Key Personnel CVs

Annex 7

Letter of Tender

Email 2

Annex 8

Financial Proposal / Bill of Quantities

SECTION I: GENERAL INFORMATION

  • PROCUREMENT CONTEXT

Implementation Location

Montserrado

  • Project Background

Catholic Relief Services (CRS), with support from The Church of Jesus Christ of Latter-Day Saints (LDS), is implementing the “Healthy Living through Integrated Nutrition Activities” (HELINA) project. Since its inception in 2021, the initiative has aimed to improve the nutritional status of Adolescent Girls and Young Women (AGYW) and their children aged 0–23 months. The project is at the last phase and is currently being implemented in West Point, New Kru Town, and Johnsonville communities in Montserrado County.

CRS is presently supporting 1,100 AGYW and their children through a holistic package of integrated interventions. These include Health and nutrition counseling and education targeting pregnant AGYW (aged 25 years and under), with a strong focus on promoting exclusive breastfeeding and appropriate infant and young child feeding (IYCF) practices to improve infant nutrition. In addition, the project incorporates livelihood support to ensure sustainable nutrition outcomes. Participants are empowered through access to income-generating opportunities, including business and vocational skills training, participation in Savings and Internal Lending Communities (SILC), and engagement in agricultural activities, particularly kitchen gardening, to strengthen household resilience and food security.

  • Purpose of this RFP

The endline evaluation will assess the effectiveness, relevance, impact, coherence and sustainability of the HELINA project. It will measure changes in AGYW infant and young child feeding, WASH knowledge and practice, financial capacity, household decision-making autonomy, and economic stability among participants, and provide evidence-based recommendations for future programming.

  • Procurement Method Justification

This procurement uses Quality and Cost Based Selection (QCBS) with a 70/30 Technical/Financial split. QCBS is used because:

  • Consultancy service requires specific expertise
  • Quality of methodology and deliverables vary significantly.
  • Complex knowledge management and documentation work
  • Experience and qualifications are critical

The quality and technical approach are critical factors beyond price alone. This method is consistent with CRS Procurement Policy Procurement Guidelines.

  • Registration Requirement

IMPORTANT: ALL interested bidders MUST register their intent to participate by emailing liberiarfq@crs.org with the

Subject line: ‘REGISTRATION — RFP N° 2018934— [Company Name]’

Provide: Company Name | Contact Person & Title | Email Address | Telephone Number

Registration deadline: August 25, 2026 at 2:00 PM GMT. Only registered bidders will be considered under this proposal. All registered bidders will receive addenda and clarification responses. Registration does not oblige you to submit a proposal.

SECTION II: INSTRUCTIONS TO BIDDERS (ITB)

  • Evaluation Sequence

Stage

Method

Threshold / Outcome

1

Administrative & Eligibility & MQR (Email 1)

Pass/Fail check of all mandatory administrative and eligibility documents

ALL criteria must PASS to proceed. Technical Proposal is open only for passing bidders.

2

Technical Evaluation (Email 1)

Graduated weighted scoring against published criteria

Minimum Technical Qualifying Score 45 pts to proceed. Email 2 opened only for bidders meeting this threshold.

3

Financial Evaluation

(Email 2)

Arithmetic correction → ALO check → financial scoring formula

Lowest evaluated price =

30

pts. Combined score determines award.

Emails of eliminated bidders are unopened at each stage. No bidder will have access to another bidder’s proposal at any stage.

  • Pre-Proposal Meeting
  • Method of Submission — Email Only

IMPORTANT: ONLINE SUBMISSION ONLY

All proposals must be submitted by email only. CRS will not be responsible for proposals not received due to email delivery failure, spam filters, or incorrect subject lines.

8.1 TWO-EMAIL SUBMISSION STRUCTURE

Send To

Contents

Subject: RFP-2018934— ELIGIBILITY — [Company Name]

Contains: Annex 1 (Bid Submission Form), Annex 2 (COI Declaration), Annex 3 (MQR Compliance Checklist), Annex 5 (Past Client Reference with Clients reference letters), Valid business registration, Valid tax clearance.

Technical Proposal contains (see Section II. 9 and Annex 4 – Technical Evaluation Matrix): Technical Proposal (TP) complete PDF per Section addressing TECH01, TECH02 and TECH03. TP must contain any additional supporting documents such as Annex 6 (Key Personnel CVs)

Subject: RFP-2018934 — FINANCIAL — [Company Name]

Contains: Annex 7 (Letter of Tender), Annex 8 (Financial Proposal / BOQ)

File size: Maximum 20 MB per email. If your proposal exceeds this, split into numbered emails:

‘RFP-2018934— ELIGIBILITY [Company Name] Part 1 of 2’. All parts must be received before the deadline.

Format: PDF only for all documents. Excel (xlsx) permitted for the Financial Proposal (Annex 8) only.

  • Technical Proposal — Format and Page Requirements

9.1 MANDATORY FORMAT REQUIREMENTS

All technical proposals must meet the following formatting requirements. Non-compliance may result in point deductions or disqualification at the administrative stage.

Requirement

Standard

File format

PDF only. One single PDF file for the entire technical proposal. Do not send separate PDFs per section.

File name

RFP_2018934_TECHNICAL_[CompanyName].pdf

Example: RFP-2018934_TECHNICAL_LiberiaTechLtd.pdf

Page numbering

Every page must be numbered. Format: ‘Page X of Y’. Pages without numbers will be treated as non-compliant.

4

Page size

A4 portrait. Landscape pages permitted only for tables and diagrams.

5

Minimum font size

11 pt body text. 9 pt minimum for tables. Text smaller than 9 pt will not be evaluated — bidder’s risk.

6

Page limit

Maximum 20 pages excluding cover page, table of contents, and CVs.

7

Cover page

Required. Must show: RFP 2018934, Company Name, Contact Details, Date. Does not count toward page limit.

8

Table of contents

Required. Must reference the section structure below. Does not count toward page limit.

9

Language

English

9.2 REQUIRED TECHNICAL PROPOSAL STRUCTURE

TEMPLATE INSTRUCTION: Bidders must follow this exact section structure. Evaluators will review proposals using this order — sections out of order will be harder to score. Adjust page limits per section to match the complexity of your scope.

Section

Content Expected / Page Limit

RFP 2018934, Company Name, Contact, Date. Not counted in page limit.

TOC

Must reference all sections by page number. Not counted in page limit.

TECH01

GENERAL QUALIFICATIONS OF KEY STAFF (max 6 pages)

Technical Knowledge of the assignment – This includes demonstrated experience in developing and conducting similar work modules that consolidate the project’s methodologies, tools, lessons learned, and best practices to undertake the assignment

TECH02

RELEVANT EXPERIENCE (max 6 pages)

Provide a minimum of five (5) or more models developed in the last 5 years.

TECH03

TECHNICAL APPROACH & METHODOLOGY (max 8 pages)

This looks at how the bidder plans to carry out the work—from reviewing documents, engaging stakeholders, and collecting information, to producing the final report. The approach should be clear, practical, and well structured, showing good understanding of the HELINA context and how the different steps connect.

TECH04

PRESENTATION REQUIREMENTS

Bidders will be required to present their proposals.

  • Submission Deadline

IMPORTANT: All two emails must be received by

August 26, 2026 at 4 PM GMT through liberiaprocurement@crs.org

Late submissions — defined as any email received after the deadline timestamp — will be rejected without review, regardless of circumstances. CRS server timestamps are the definitive record. Bidder’s email client timestamps are not accepted. Allow sufficient time for large files to upload and transmit.

  • Bid Opening Procedure

Email 1 (Eligibility & MQR & Technical Proposal) is processed in the first place. The Procurement Lead logs all received Email 1 submissions and confirms receipt in the Bid Opening Record.

Technical Proposals are accessed only after Eligibility & MQR evaluation is complete.

Email 2 (Financial) is accessed only after Email 1 evaluation is complete and the minimum technical threshold is confirmed.

Bidders whose proposals are eliminated at any stage will be notified by email and their Financial Proposals submission (Email 2) will remain unread.

  • Price Submission & Tax Provisions

Currency

USD

Tax treatment

Prices exclusive of GST. All other costs inclusive.

Withholding Tax (Liberia)

10%

Validity period

90 calendar days from submission deadline

Language

English.

  • Clarification Requests

Written questions must be submitted to liberiarfq@crs.org by August 19, 2026, at 2 PM GMT, with the subject line ‘CLARIFICATION — RFP N° 2018934— [Company Name]’. Responses will be issued as numbered addenda to ALL registered bidders simultaneously. Verbal responses carry no weight.

  • Subcontracting-N/A

Bidders must declare in their technical proposal (Section TP-7) whether they intend to subcontract any part of the works. Major subcontractors (those performing more than 15% of contract value) are subject to the same eligibility checks as the prime contractor. The prime contractor remains fully responsible for all subcontracted work. Subcontractors may not be substituted after award without prior written CRS approval.

  • Sanctions, Anti-Corruption & Prohibited Practices

Bidders represent and warrant that neither the bidder, its affiliates, subsidiaries, subcontractors, nor any of their key personnel are:

  • Listed on the U.S. Treasury OFAC Specially Designated Nationals (SDN) list or subject to any OFAC sanctions programme.
  • Subject to debarment or suspension by the U.S. Government (SAM.gov exclusions list) or CRS.
  • Listed on the UN Security Council Consolidated Sanctions List.
  • Subject to EU restrictive measures / sanctions.
  • Debarred by the Global Fund or any other public international body.

CRS will conduct Bridger screening on all bidders as part of the Eligibility check. Bidders found on any sanctions list will be immediately disqualified.

SECTION IIA: FINANCIAL CONDITIONS OF CONTRACT

This section sets out the financial security conditions applicable to the contract resulting from this RFP. Bidders must read this section carefully. Conditions marked [APPLICABLE] are mandatory for this procurement. Conditions marked [NOT APPLICABLE — omit] do not apply. Procure

How to Apply

Apply by email: liberiaprocurement@crs.org

Application link: Apply for this job